Entertaining Made Easy
We all want to be an effortless, graceful host, but throwing a successful party takes some planning and work. Use this guide to ensure a fabulous party, with ideas for sending invitations, prepping party food, and the day of the event.
PreplanningPlan early for success.
- Time and Money: Before charging ahead with party plans, determine how much you can spend and how much time you can commit to planning. Most party goers today don't expect hosts to foot all the expenses or do all the work. When friends offer to help with food, beverages, or entertainment, take them up on it.
- Space and Quantities: Be realistic about the number of people that can comfortably fit into your home and how much food and drink each is likely to consume. Use our food and beverage charts to help you plan ahead.
- Other Practicalities: What activities will be part of the event? This will help determine what party supplies you may need -- or cause you to rethink your plans. For example, if you're having a dinner party, you'll probably want to use the good china, elegant decorations, and fancy foods. If you don't have the time, dollars, or space for a sit-down dinner for 10, think simpler. Instead of an elaborate, multicourse event, have friends over for dessert after a concert. Remember -- it's not the complexity of a party that makes it a success. It's how much fun everyone has.
Choosing Your GuestsSend an alluring invite.
You can select guests with a common interest or bring together a group of folks with wide-ranging pursuits. Try to invite a good blend of talkers and listeners. A variety of ages and backgrounds will also spark lively conversation.
Inexperienced hosts should keep the guest list down to about six people. Larger groups are more manageable if you host a simple cocktail party or a potluck dinner, where every guest brings one dish.
Getting the Word Out
For a casual party, a cheery telephone call can suffice as an invitation. Try to call everyone on the same day, so no one will feel he or she is an afterthought.
A written invitation always provides a special touch. Guests will have a record of when and where the party is, and any extra details -- a map, theme, or special requests -- are down on paper.
Match the invitation to the party's spirit, and it'll give everyone a preview of what's to come.
Party DecorationsLittle touches say "welcome."
When figuring out how to make guests feel welcome, use your nose and ears as well as your eyes. Set out potpourri, fresh greens, and other fragrances to give the whole house a special scent. Soft background music will also add to guests' comfort. If your guests will be arriving with coats, boots, or umbrellas, be ready to store their gear. If friends will arrive with gifts, clear a table near the door or ask someone to take the packages.
When it comes to party centerpieces, fresh flowers are always appropriate, but they needn't always be expensively and intricately arranged. For an autumn party, try arranging brightly colored leaves and ornamental corn into a table decoration. You could create a fragrant Christmastime centerpiece by wrapping a few bunches of cinnamon sticks with holiday ribbon, then arranging them in a wicker basket with fresh, aromatic pine branches. A bowl of fresh fruits can make a charming centerpiece, as well as a refreshing finale to the meal.
Party Planning ScheduleBe prepared for a fun event.
Four to six weeks ahead: Send written or e-mail invitations.
Two weeks ahead: Telephone guests who haven't responded to written invitations. For casual parties, phone your invitation at this time. Order any special flowers or decorations.
One week ahead: Order any special or unusual cuts of meat. Inventory items such as candles, napkins, and liquor, and make a list of party supplies you need. Do your most time-consuming housecleaning tasks.
Two or three days before: Shop for everything but highly perishable foods. Thoroughly clean the house.
The day before: Arrange and set your tables. Recheck to ensure you have all ingredients. Buy highly perishable items. Plan a timetable for cooking, and prepare as many dishes as possible.
The day of the party: Reclean the house one last time. Prepare food according to your timetable so that everything hot finishes at the same time and cold dishes are well chilled. Wash dishes as you go to save cleanup time later.
Finally, reserve an hour for yourself to relax and listen to a little music before guests arrive.