Reunion Organizer 101
stay sane during the planning.
Are you the one who's been the leader in making the reunion a reality? Along with the pleasure of bringing family members together come possible stress-inducing issues. Don't despair! We've got some great tips for keeping a cool head -- and enjoying yourself before, during, and after the big event.
Q. Help! I'm juggling too many details by myself. Any tips?A. Delegate! Start enlisting volunteers from the start. Not only will you ease the burden on yourself, but you'll also allow other family members to feel needed and involved. Try to match the right person to each job (e.g., an accountant as treasurer; a good cook to plan menus). Volunteer jobs include:
- Mailings
- Money management
- Site coordination
- Ordering T-shirts or other souvenirs
- Buying decorations
- Soliciting and collating family surveys
- Organizing menus and making potluck assignments
- Planning games/activities for adults and kids
- Handling registration
- Organizing presentations (family history, awards, etc.)
- Performing as master of ceremonies
- Setting up and cleaning up
Keep in mind that once all jobs are assigned, you're not off the hook. Follow up regularly to make sure all the work is getting done. Make deadlines and reassign some jobs, if necessary. Keep the family informed of volunteer efforts in your mailings and be sure to express your appreciation at the big event.
